The Ministry consists of the following Units:
1. Administrative Unit
The Administrative Division is headed by the Senior Administrative Officer (SAO) and consists of three main units: Administration, Finance and Personnel, each one headed by an Administrative Officer (AO). It also includes the Registry headed by an Executive Officer and the Drug Avoidance Secretariat.
The functions of this unit are as follows:
- To submit proposals and recommendations to the Public Service Commission for recruitment and transfer of the following categories of staff: MOE personnel; library; clerks/typists and ancillary in the secondary schools; staff of the pre-primary schools; part of the TAMCC's staff.
- To run support services of the Ministry of Education (drivers, telephone operator, machine operator, cleaners, office attendants, office staff etc.)
- To procure and distribute stationery for the Ministry staff.
2. Accounts & Finance
This Unit reports to the Permanent Secretary and has the following functions:
- To monitor expenditure and provide timely financial reports;
- To prepare and submit annual budgets to the Ministry of Finance;
- To ensure that utility services are adequately provided within the Ministry (telephone, electricity, water, facsimile, Internet)
3. Curriculum Development Department
The unit is headed by a Senior Education Officer and comprises the following three sub-units: Curriculum Development Officers, Materials Production and Guidance and Counselling.
Curriculum Development Officers
The Curriculum Development Officers are in charge of curriculum development for primary and secondary schools, and for monitoring the implementation of the same curriculum (including through school visits). More specifically, the main functions are as follows:
- To research relevant materials and to produce curricular for grades 1 to 9;
- To convene meetings of subject panels and to supervise and give guidance to the members of writing teams;
- To visit schools in order to give professional assistance to teachers in the matters of content, methodology, techniques of and approaches to the teaching of their respective subject areas;
- To provide and make resource teaching materials available to teachers;
- To train teachers in the application of new curricular and materials;
- To assist in the preparation and marking of tests and examination;
- To monitor and evaluate programs in schools for the purpose of effective revision.
4. Guidance and Counselling Unit
This unit has the following responsibilities:
- To provide counselling and guidance services to students in primary and secondary schools;
- To train teachers in basic guidance and counselling skills;
- To conduct parenting education.
5. Materials Production Unit
This unit has a dual role to play. It is responsible for working together with the Curriculum Development Officers in the production of relevant teaching-learning materials, but one officer in the unit is, at the same time, in charge of communications with the outside world and with the media in particular. More specifically, the functions of the unit are as follows:
- To edit and produce curriculum material and other written materials required by the Ministry of Education;
- To provide technical support to curriculum officers in the production of materials;
- To be responsible for the procurement of equipment and supplies and for the care and maintenance of all equipment used for the production of curriculum materials;
- To advise the Ministry of Education on policies regarding the production and procurement of educational materials;
- To produce the Ministry’s Newsletter;
- To disseminate to the media the necessary information on the activities of the Ministry.
6. Information Technology Unit
The Information Technology Unit has a dual role to play. It is in charge of providing training and support (both technical and pedagogical) in the school computerization program. It has at the same time to provide technical support to the staff of the Ministry of Education in the use of computer technology. More specifically, its tasks are as follows:
- To manage all computer labs used in the secondary school computerization program;
- To provide training for teachers, principals, secretaries and other users of IT;
- To develop policies in using computers for teaching and learning, including evaluation of existing software;
- To maintain and repair equipment in the Ministry of Education;
- To provide technical support to the staff in the Ministry of Education in the use of IT.
7. Drug Control Secretariat
The Drug Control Secretariat is the administrative body of the NCODC. It serves to increase the operational efficiency of the NCODC and the effectiveness of the national drug control program. The Drug Control Secretariat is headed by the Drug Control Officer, and consists of a staff of five (5) members. It functions in the areas of:
- Monitoring and evaluation
- Strategic planning
- Information management
- Program development
8. Personnel Unit
The functions of this unit are as follows:
- To submit proposals and recommendations to the Public Service Commission, for recruitment and transfer of the following categories of staff: teaching staff (including principals) of primary and secondary schools; part of TAMCC’s staff;
- To update personnel records of the same categories of staff and conduct quarterly appraisal reports.
9. Planning and Development Unit
This unit, headed by a Senior Education Officer, is in Charge of two complementary areas, which are Planning and Statistics:
In the area of planning, its functions are:
- To develop plans and programs for the education sector;
- To undertake studies and research related to planning and policy making;
- To prepare and monitor projects, other than World Bank-financed (those are in the hands of the Project management Unit).
In the area of statistics, its functions are:
- To collect, collate and process educational statistics;
- To analyze and disseminate educational data and statistical information to different categories of users within and outside the Ministry;
- To issue an annual statistical digest.
10. Project Management Unit
The unit is headed by a Senior Education Officer, called the Project Manager. It is responsible for implementation of the World Bank financed Basic Education Reform Project. In addition, two existing sub-units with a general Ministry of Education mandate have been incorporated in the unit, namely Maintenance and School Supplies. More specifically the functions of the unit are as follows:
- To co-ordinate the implementation of the Basic Education Reform Project;
- To ensure proper monitoring (procurement and accountancy) of the same project;
- To prepare the requisite project implementation reports;
- To ensure the maintenance of all school facilities;
- To ensure procurement and distribution of school furniture, equipment, materials and supplies.
11. Public Relations Unit
The activities of the unit will vary throughout the year for various reasons. However, the unit’s work involves the following:
- Writing and distributing news releases, news features, photographs and letters to the editors of media organizations.
- Maintaining a current newspaper clipping file containing articles on education.
- Maintaining a current list of media, Parliamentarians, Custodes, public relations managers / information officers / administrators, members of the Diplomatic Corps, MOE regional officers, key personnel and spokesperson directory.
- Organizing press conferences, receptions and official visits in consultation with the Permanent Secretary.
- Arranging press, radio and television interviews for management in keeping with relevant project areas.
- Editing and producing in-house newsletter, magazine, and organizing other forms of internal communication for dissemination to the Ministry’s publics.
- Commissioning and organizing exhibitions or displays for the Ministry’s notice boards or other venues if applicable.
- Handling P.R. sponsorships.
- Organizing site visits
- Attendance at appropriate meetings for information to plan and execute programs.
- Liaising with other Ministries and Government agencies regarding educational issues.
- Liaising with the press on the placement of advertisements.
- Plan official openings of new premises.
- In consultation with GIS, develop information packages to be used in radio and television broadcasts on matters related to education.
- Liaising with all departments/units on public relations activities relating to their projects and programs.
The Ministry’s Publics
- Members of the school community
- Agencies of the Ministry
- Members of the public who share an interest in education
Functions of the Registry:
- To receive all incoming mail from all sources
- Maintain the filing index system
- Distribute incoming & internally created mail to users of the system
- Maintain control and secure all files in its care
- To clear specified officers dips
- To arrange for the efficient & timely dispatch of documents produced by the Ministry
- Close file at the appropriate time and ensure that all closed files can be retrieved upon request
- To classify and docket all correspondence
13. Testing and Examination Unit
Roles and Functions of the ETX
- To co-ordinate/supervise local and external examinations in accordance with prescribed regulations
- To co-ordinate the construction of national examinations and tests
- To facilitate reliable and timely procurement of examination results
- To conduct research on achievement and learning
- To provide relevant services to students–issuing certificates, endorsing Photostat copies of diplomas, etc.
- To train teachers in assessment and evaluation techniques
- To liaise with the various committees established to provide assistance to the unit
- To process, analyze and prepare reports on national and external examinations
14. Scholarships Desk
The Human Resource Development Division is also known as Scholarship Desk administers Government’s National Scholarship Program in its entirety from research/receipt of notice of scholarship to preparing for awardees’ commencement of studies in the case of SGU and departure in the case of students travelling abroad. These scholarships are long term (minimum of one year and lead to Bachelor’s, Master’s and PhD degrees. Programs of a shorter duration are managed by the Department of Public Administration.
The Division is also involved in policy development and implementation in respect of issues related to scholarships.
The Scholarship Desk is located on the top floor of the Ministry of Education Building, Sir Eric Gairy Botanical Gardens, Tanteen, St. George. The Division may be contacted via email: firstname.lastname@example.org or telephone numbers: +1 (473) 440-2737 | +1 (473) 417-9762.
15. Student Support Services Unit
Student Support Services Unit is that part of the education system, which provides a group of essential services and student development programmes, to help each student achieve their full potential, by removing barriers to these services and programs, and ensuring their retention and graduation from one academic stream, to another.
The main objective of Student Support Services Unit is to provide leadership, services and support, to strengthen the capacity of schools, families and communities, to ensure the success of all students, through collaboration in the educational process.
Structure of the Unit
The Unit is comprised of the following departments:
- School Attendance
- Guidance and Counselling
- School Feeding
- Student Activities Coordinator
- HIV/AIDS Coordinator
- National Parent Teacher Association
- The School’s Book Program